Our Letting Service is designed for a Landlord who is able to keep a close eye on the property during the tenancy. Once a Tenant has taken occupation of the property all documentation is forwarded to you for the ongoing management of the property and rent collection.

The service comprises of:

Rental Valuation

An experienced member of staff from Simply Lets will initially call at the property and advise you of it's achievable open market rent.

Marketing

In the first instance your property details will be mailed to all prospective Tenants registered with us whose requirements match the accommodation on offer. Using a sophisticated computerised system a Tenants needs can be analysed more precisely and our marketing efforts can therefore be more specifically concentrated.

Our database of applicants also includes many local companies and other major employers in the area who have a regular influx of staff either on short term contracts or relocation packages.

Your property will be extensively advertised with photographs in the local press until let and details will also be on display in our office and Internet site. In addition to this an eye-catching 'To Let' board can be erected outside your property to ensure effective twenty-four hour advertising.

Tenant Selection

Once we have interested prospective Tenants we will then arrange all viewings which will be accompanied by an experienced member of staff if required.

When we receive an application for the tenancy we will apply for references in order to ascertain the prospective Tenants suitability.

References are obtained through a professional credit reference agency who will confirm the Tenants financial position by investigating and confirming his/her employment status, credit history, and whether there are any outstanding bad debts registered against that person, voters role confirmation and previous landlord were applicable.

If it is not possible to obtain all of these references we would ask for a guarantor to stand for the applicants suitability and would require suitable references for that person. On receipt of satisfactory references a moving in date is agreed and the necessary documentation prepared.

Executive Lets

For quality town and country properties we can offer the same comprehensive lettings and management service however, experience has shown that national advertising and full colour brochures are beneficial for letting the more specialist type of property.

The cost of this advertising and any brochures produced would be in addition to our normal charges. We would be pleased to advise and discuss a suitable budget for this.

Inventory

An experienced member of staff will call to compile a detailed inventory of all furnishings, together with a schedule of fixtures and fittings. This is a very important document which forms part of the contract, as the Tenant signs this to agree that all items were in the property at the commencement of the tenancy in the condition stated.

Once prepared we would then ask you to check and confirm the inventory.

Tenancy Agreement

The length, term and type of tenancy will be negotiated with the Tenant on your behalf. We will advise whether an Assured Shorthold or an Assured tenancy is relevant, or in certain circumstances a tenancy outside the 1988 Housing Act. Since 28/02/97 all tenancies we create take into account the latest legislation introduced by the 1996 Housing Act.

The terms of the tenancy can be amended to suit both the Landlords and the Tenants requirements and we will discuss this with you in detail at the time. The standard form of tenancy agreement will take into account all relevant legislation incorporated in the 1988 Housing Act and in addition to this, the relevant statutory notices for the particular type of tenancy will be served on the Tenant at the correct time.

Two copies of the tenancy agreement and legal notices are produced by us, one for the Landlord and one for the Tenant. Once the terms have been agreed we will prepare and arrange for each party's signature.

Rents are charged monthly in advance with the first payment of rent being collected by Simply Lets. The balance of this payment, less the letting fee, is then forwarded to the Landlord. All future rent payments would then be made directly by the Tenant to the Landlord.

Deposit

Simply Lets insists that the Tenant lodges with either the Landlord or Management Agent a deposit equivalent to at least one month's rent prior to moving into the property.

Inventory Check-In

On the first day of the tenancy the inventory is checked by the tenant and their signature obtained thereto. Where practical, gas and electricity meters are read and the readings are forwarded to the relevant utility company together with details of the new occupier.